Budget Analysis 2005 Biennium 2005 Vol 3

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The administrators of the Fiscal Services Division, Quality Assurance Division, and Operations and Technology Division work closely with the deputy director on planning, coordinating and monitoring the fiscal activities of the agency o The creation of the FSD through reorganization of the Operations and Technology Division raised fiscal and accounting functions within the agency structure from the bureau level to the division level o An internal audit function was established o The FSD and fisc...al management issues are a focus of and supported by the director's office o The FSD has been and will continue to develop clear and appropriate policies and processes o The FSD has been exempt from vacancy savings and reductions in staffing. However, the division continues to experience staff turnover In the last financial compliance audit, 24 recommendations were made to the department including that the department: o Implement a financial management control structure to assure financial accountability and compliance with state and federal laws and regulations o Implement effective controls to ensure compliance with federal cash management requirements and draw federal funds in accordance with federal regulations o Complete the calculation of per diem rates by July 1 each year, as required by state law o Develop a health care database as required by 50-4-502, MCA In response to the audit the department developed several plans including: o A corrective action plan to address audit recommendations o A financial management control structure development plan o A cash management improvement plan As of November 2002, action to correct 13 of the 24 audit recommendations had been completed.

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