Commercial Correspondence

Cover Commercial Correspondence
Commercial Correspondence
Ralph Starr Butler
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First sentence. — The first sentence should be a plain statement preliminary to the description of the goods de- sired. Many times all of the necessary data except the de- scription of the goods can well be included in the first sen- tence. For example : "Please ship to us at once, via Mer- chants' Despatch, the following goods.'* This is a concise form of statement that has much to recommend it. Care should be exercised not to make the first sentence too long and unwieldy; but, if the general
...data is short, it can all be stated in a concise opening sentence.
List the items. — Perhaps the most important principle Digitized by Google MISCELLANEOUS KINDS OF LETTERS 157 that has reference to the mechanical construction of a let- ter containing an order is this: Always list the items in the order in such a way that they will stand out from the rest of the letter. Notice the following illustration of this principle : Gentlemen : Please ship to me at once, by express, the following supplies: 3 Bunsen's Burners; crown top; small loco- motive burners ; Catalogue No.


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