Department of Military Affairs Financial-Compliance Audit for the Two Fiscal Years Ended .. 2006 Oct

Cover Department of Military Affairs Financial-Compliance Audit for the Two Fiscal Years Ended .. 2006 Oct
Department of Military Affairs Financial-Compliance Audit for the Two Fiscal Years Ended .. 2006 Oct
Montana. Legislature. Legislative Audit Division
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Personnel noted the initial work was expected to be under $5,000 but the scope of the project was expanded because of good weather. The program manager said that he is authorized to approve expenditures.
The department is not in compliance with state policy for procurement of services and therefore we question the $89,340 charged to the federal program.
Page 5 Findings and Recommendations We also examined the design phase of a recent project and found the department did not follow proper proced
...ures in advertising for and the selecting of an architect. The department stated they follow guidance developed by the Architecture and Engineering Division (A&E) of the Department of Administration in compliance with state law. The A&E division publishes bidding and selection procedures to select qualifying professionals for projects costing over $500,000.
Personnel said some of the procedures were not followed because they believed the entire cost of the project would be under $500,000 and they wanted to use the same firm that had been selected for another related project.


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