Managing Vacant Positions in State Agencies : Performance Audit 2004

Cover Managing Vacant Positions in State Agencies : Performance Audit 2004
Managing Vacant Positions in State Agencies : Performance Audit 2004
Montana. Legislature. Legislative Audit Division
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Vacancy savings is currently applied to positions that an agency cannot realistically leave vacant. For example, it is impossible to leave a position vacant that provides direct security at a prison or nursing care at a state mental health facility. If agency administrators leave such positions vacant, they must ensure those duties are performed - usually by requesting other staff to work overtime, cover a different shift, or assume responsibility for another position. From a fiscal perspective..., there is little, if any, cost savings from leaving a direct care position open to generate savings while increasing costs by accruing overtime or shift differential pay. In reality, budgeted vacancy savings is usually met by applying it to other "non-essential" positions.
All agencies face similar challenges in applying vacancy savings to positions that are considered essential to operations.
Contract for Services Agencies will sometimes enter into contracts with private vendors in order to cover shifts left open to generate vacancy savings and ensure workload needs are met.


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