Montana Single Audit Report, Financial-Compliance Audit for the Two Fiscal Years Ended June 30 .. 1994

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Personnel explained the last instance resulted because the equip- ment unit remained assigned to the project although the user was on vacation. Personnel added the equipment could have been used by another operator during the period the operator who initialled the usage report was on vacation. If that is the case that operator should initial the report for that period of time.
It takes time to complete, review, and input data from the operator usage reports and it appears the data may not be ac
...cu- rate. If the department continues this method of charging projects for equipment usage, it should ensure application of effective control procedures. Control procedures include super- visory review and approval of operator usage reports and comparisons of operator usage reports to time sheets. Effective control procedures could improve the accuracy of information recorded on the operator usage report and input to the equip- ment management system.
Based on this same finding in our previous reports, the Federal Highway Administration (FHWA) requested the department perform a statewide review to determine the extent of discrepancies in the usage reports.


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